Using Meetings and Rooms
Objective
In this article, you will learn how to createjoin and manageuse meetings and rooms features in the Corenexa Desktop and browser applications.
How To
Meetings and Rooms
Meetings are either started immediately or scheduled for some future date. Meetings last 30 hours or less.
Rooms are permanent virtual meeting spaces. They could be for an individual (Bill’s Room),When a teamuser (Devclicks Team 1) or beon the virtualJoin extensionMeeting ofbutton whether when hovering over a meeting spaceor room name (Executivesee Conferencepicture Room).
Typesfrom the upper right area of Meetings
the Adhocmeeting Meetingor -room Adhoc meetings are created by selectingdetails, a Contactseparate andtab then picking Start a Meeting. These meetings are not seenopens in the meetingsuser's listweb browser and havea noconnection to that meeting numberor associatedroom is started.
Before entering the meeting, the user is (by default) presented with them.a Multiplecamera users/ microphone settings screen as seen below. On this page the user can becheck invitedwhich camera and microphone are to an adhoc meeting.
Open Meeting - Open meetings are the most oftenbe used typeas ofwell meetings.as Multiplewhether usersto areenter all present in athe meeting with the ability to turn on their cameras, microphones and share their desktops. Open meetings can be started immediatelymicrophone or scheduledvideo forenabled someor time in the future. disabled.
Creating an Adhoc Meeting
To create an adhoc meeting, locate an available contact in your community, click on the three dot button next to the user name and select Start a Meeting. The contact will get a pop-up message and be prompted to join the meeting.
Note that if Start a Meeting is not in the menu,Once the user is already in another meeting.
Create a Meeting
To create a meeting that is available immediately, click on the + icon nextready to Meetingsjoin and rooms or the shortcut in the upper right of the application (third shortcut over).
Once you’ve done that, set a meeting name, pick a duration and edit your moderator and attendee PINs (must be numeric and 4 digits) if desired and click Start Meeting.
Once the meeting starts, the userthey can click on the iJoin meeting button to enter. The meeting controls will be shown at the topbottom of the screenviewing besidearea, as seen below.
In Meeting Controls
The in meeting controls are at the meetingbottom titleof the video window. From left to right the controls are Microphone mute/unmute, Video on/off, Screen Sharing, Chat, Raise Hand, Participants, View Mode, Performance Settings, More Actions, and the Leave Meeting button.
Microphone
Clicking this will either mute or unmute your microphone and the caret (^) icon when clicked opens the audio settings where the invitationyou can becontrol copiedwhich microphone or speakers to beuse pastedwhen intoyou have more than one available.
Video
Clicking this will either turn your camera on or off and the user’scaret calendar(^) systemicon when clicked open the video settings where you can see you current camera view when turned on, access to choose a virtual background, and a control to mirror the video being sent to other users.
Screen Share
Clicking this will open the screen sharing options where you can choose to share a specific browser tab, a whole application window, or sentthe throughentire email.screen Theof meetingyour willcomputer (if you have multiple monitors you can also appearchoose which monitor screen to share). There is also a control at the bottom to share audio but is only available for browser tab and entire screen sharing.
The CoreNexa Browser Client screen sharing works in Meetings.Chrome, Edge and FireFox. Screen Sharing not work in Safari at this time.
Schedule a MeetingChat
ScheduledClicking meetingsthis occurwill ineither open or close the future.chat Theyarea on the left which is used for messaging to all the participants and their is also a Poll which can be used to poll the participants for a onevote/choice.
Raise Hand
Clicking this will signal your intent to want to speak. This is useful for when your mic is off (can still be used even if on) and you want to signal to the current speaker or bemoderator recurring.that Toyou schedulewant to speak or ask a meeting,question clickso that they can let you in turn speak and if needed turn on your mic. Clicking on the Createcaret Meeting button or shortcut, and then click on Schedule Meeting.
Give the meeting a name, pick a date and a start and end time for the meeting. If this is a recurring meeting, click the Recurring Meeting(^) check box and then the number of recurrences and the days that they’ll recur on.
Scheduled meetingsicon will appearalso undershow Meetingsyou onother theemoticons CoreNexayou homecan pagesend/show 10 minutes before the start ofduring the meeting.
Advanced Options
Under Advanced
Participants
Clicking this will open the userParticipants list showing a list of all moderators and participants who have joined the meeting. You can choosealso create a breakout room with the Add breakout room button below the participants list. At the bottom you will find a button to makeMute all and for More moderation controls (button with three dots) that is only available to Moderators.
View Mode
Clicking this awill Privatelet meetingyou wherechange onlythe thoseway invitedyou canview seethe participants and speakers for the meeting infrom the default view to the Tile View. Clicking on a participants view on the right side will also change the view to pin their video to the screen.
Performance Settings
Clicking this opens a dialog where you can use a slider to choose the quality of the video for the meeting listsomewhere from Best Performance to Highest Quality. This is useful for when the internet connection is unreliable but still want to view video but at slightly lower quality.
More Actions
Clicking this will bring up a menu for access additional meeting options, include full screen mode, subtitles, recording, share video options, extra noise suppression, show/hide Whiteboard, select meeting background, show participant stats, and join.additional Additionally,settings, and view keyboard shortcuts.
Settings
The Settings option in Advancedthe OptionsMore isActions menu allows access to Audio settings, Video settings, Virtual Backgrounds, Notification Settings, Moderator Settings, Profile Settings, Shortcuts, and General Settings.
Meeting Whiteboard
The Show Whiteboard option within the More Actions menu allows option in an active meeting, participants are able to view and collaborate within a "digital whiteboard" environment, meaning participants can express thoughts and ideas by creating visual representations, including the ability to adddraw, Bookmarksinsert fortext, alland use shapes.
The Whiteboard settings allow participants into save the meetingexisting toWhiteboard haveas available.
Privateimage Meetingsfile Note
Privateleft), meetingschange canview bezoom, seenrotation in the meeting list by any of the private meeting attendees. Guest users can join private meetings if they have the meeting numbersettings and PINerase (ifbottom thereleft), isand autilize PIN)tools like pointers, shapes, arrows, drawing, and text (top right).
Managing Existing Meetings
Meetings can be managed (edited, deleted) by changing the Meeting Filter to ‘My Scheduled Meetings’ and then clicking on the Meeting from the list to view it's details. From the details screen you can Copy Invitation for, Edit, or Delete the meeting using the respective buttons.
